General Guidelines to Organize A
Blood Donation Camp
The outdoor camps in India are organized in places faraway from
blood banks, so a checklist of blood collection equipment and
instruments should be maintained and carefully checked before the
departure of the vehicle from the blood bank. Any omission to carry
even a small item may frustrate the noble effort of the organizers and
A. Accessories to be provided by the blood bank
A. Accessories to be provided by the blood bank
The following are accessories to be provided by the blood bank:
1. List of staff attending the camp (Medical officer, blood bank
technicians, nursing staff, attendants, social workers and driver).
2. Availability of vehicle
3. List of equipment to be carried to camp
Blood mixer machine
Refrigerated/Insulated boxes to carry blood bags
Arm rest, hand sponges
Linen, mattresses, pillows
Artery forceps, scissors, tongue depressor, kidney trays, etc.
Bins for collecting infectious and non-infectious waste materials
4. List of consumables to be carried along with:
Single/Double/Triple blood bags – 350/450 mL capacity
Test tubes – large and small
Donor card with questionnaire forms
Cotton swabs, Band-Aids
Glass slides, glass beakers, Pasteur pipettes
Sodium hypochlorite solutions
Markers, donor identification stickers
Dry ice or coolant
(Note: Depending on the estimated collection of blood units, the
number/volume/quantity of each consumable/ disposable varies.)
5. Donor card, certificates and donor pins
6. Simple and attractive incentives or awards like pen, bags, etc.
are useful in retaining donors
B. Accessories to be provided by the organizers
1. The area that is selected for voluntary blood donation camp
should be well lighted, well ventilated, spacious areas. Voluntary
blood donation camp should be organized in centres of public
assembly, viz, educational institutions, youth groups, offices,
2. Arrangement of sufficient cots, tables with chair for registration,
medical checkups, and for blood donation procedures.
3. Clean drinking water with disposable glasses in camp area and
4. Volunteers to help in registration of donor, medical checkups and
refreshment after donation.
5. Placing blood donation banners at the entrance, registration
areas and donation areas, etc. to guide the members of the
blood donation camp and donors. A communication plan should
be designed according to a good strategy like displaying posters
and distributing informative leaflet at the public areas a week in
advance to motivate the blood donors.
Outdoor voluntary blood donation camps in India are organized in
1. First, the organizer of blood donation camp has to contact the
incharge of blood bank with official letter requesting to conduct
the camp on particular date and proper place. If target segment
is a residential community, it is best to conduct the camp on
holiday. However, if the target segment is a college campus,
factors like exam schedules and holidays should be kept in mind.
Similarly, if a camp is for office goers, it can be held on a working
day at the work place to make it convenient for donors.
2. A simple official letter should be given to the organization from
blood bank incharge mentioning that the blood bank team will
reach the venue one hour before the scheduled time, so that the
blood bank team can get time to make arrangement for blood
donation. Instruction should be given to the organizer to arrange
a huge hall and two rooms with a facility of water, electricity and
a toilet. If separate room is not available then one big hall may be
converted into three separate sections using screens or curtains.
3. The blood bank has to estimate its requirement of blood units for
a particular period.
4. Based on the availability of blood units in their stock, they
determine the number of blood units required by them through
5. Blood banks take a prior permission from the state blood
transfusion council (SBTC).
6. Social worker related to the blood bank visits the venue to
inspect its suitability for the camp – a checklist may be provided
to the organizer, the number of donations required is discussed
with the organizers.
7. Few days before the camp, NGO/ social worker/ donor motivator
can arrange a talk on the importance of voluntary blood donation
to the potential donors.
8. Media may be approached to give adequate coverage and
support to the camp.
9. Sponsors can be approached to provide financial support for
media coverage, refreshment, and publicity and to honor blood
donors through badges/pins.
10. Relevant correspondence should be documented for future
1. The blood bank team arrives at the venue of camp before the
time given to donors.
2. Supervise the venue for adequate facilities like space, furniture,
heaters/coolers and other equipment.
3. Inspect pre-donation, donation and post-donation areas as per
4. Liaise with the organizer and voluntary donor organization.
5. IEC materials and banners should be displayed everywhere.
6. Arrange a celebrity to inaugurate the camp.
7. The camp should be started on time.
The path of the donor
The ‘path of the donor’ refers to the areas in the voluntary blood
donation camp through which the donor need to pass. The first one is
usually the waiting area, at which donors enter and then pass through
the donor registration area, where the registration work is done. From
here they proceed to the donor testing area where hemoglobin test is
done, and then to the medical officer for examination. If they are
accepted as donors, they go to the second waiting area where they
have to wait for their turn to enter the blood donation site or bleeding
area. After donating blood they leave from the blood donation site to
the resting area, then to the donors cafeteria or refreshment area
where food and liquid refreshment are served by staff who also
supervise the post donation period. Finally, the donors leave the
voluntary blood donation camp. These areas should be properly
arranged so that donors can find their way easily.
Camp phase arrangements
The following are six steps of camp phase arrangements:
Blood donor’s personal detail such as name, father’s name, age,
address, telephone no., etc. is recorded and the questionnaire is given
to donors to access their present and past health status. The purpose
is to select a suitable donor whose blood will be safe for a recipient.
This has to be done in the blood donation camp itself and by the
technician on duty before the donor is declared fit. Blood donor’s
hemoglobin level will be checked to ensure that he/she is not suffering
from anemia and can safely donate a unit of blood.
A medical officer asks the blood donor certain questions about his
medical history to ascertain that blood donor is fit to donate blood and
he will examine donors. Donor’s weight, blood pressure, pulse and
temperature are recorded. Only good health, mentally alert and
physically fit individuals are accepted as blood donors.
Donation of blood:
On receiving the donor from the medical officer, check the identity of
the donor with the donor form
Make necessary entries in the donors register, select appropriate
bag, inspect bag for any defects and discoloration, and apply
pressure to check for any leaks. The anticoagulant and additive
solution should be inspected for appropriate volume, color and
particulate contaminates, enter back tube no. in the donor
Prepare bag level with donor identity, unit no., blood group, date
of bleeding on the bag.
Pass the donor and the bag to the phlebotomist.
Phlebotomist will recheck the donor identity with the bag and
Blood is withdrawn with the help of a sterile and disposable kit
after cleaning blood donors arm with an antiseptic solution. All
together, the process takes only 5-8 minutes.
Strip the donor tubing completely as possible in to the bag,
starting at seal. Work quickly to prevent blood from clotting in the
tube. Invert bag several time to mix thoroughly, and then allow
tube to refill with anticoagulated blood from the bag. Repeat this
Care of donor after phlebotomy is very important. Apply pressure
with sterile gauze over the point of entry of the needle, apply
bandage after bleeding stops.
Keep the donor under observation for some time.
Talk with the donor, divert his attention and keep the donor
comfortable. Cool and friendly environment keep the donor
comfortable. After donation, allow donor to sit.
The serious complication of blood donation is syncope (fainting
or vasovagal syndrome) it may be caused by the sight of blood
(psychological) or due to withdrawal of blood (neurophysiologic),
All blood bank technicians should aware of this reaction and they
should keep necessary kits ready for resuscitation.
When reaction occurs to a donor, motivator or medico-social
worker should remain calm and try not to get other donors upset
and call the medical officer-in-charge of the blood collection
team, but ensuring the prevention of the donor from falling down.
Placing the donor on the bed or floor with a pillow under the feet,
helps in subsiding minor reactions. But doctors should check up
the donor in all such cases. In case of bleeding from the seal of
venipuncture, give pressure with cotton wool, folding the arm
with a cotton wool pad in between and raise the folded hand a
little upward helps in stopping such bleeding. Once the bleeding
stops, the venipuncture site may be sealed again.
All the discarded blood bag tubing and needles have to be
segregated separately for disposal as per bio-safety protocols
and waste management. They should never be left unattended.
Needles, lancet and syringes should be destroyed with the
The entire area should be cleaned with a disinfectant-sodium
hypochlorite (working area and phenyl or bleaching powderfloor)
after the camp is over.
Camp should be completed at the stipulated time.
The blood bank team should reach their destination on time.
After donation, allow donor to sit in the refreshment area under
observation and served with some light refreshments. The donors
should be advised to remain in refreshment room for at least 15
minutes and should be advised to increase their water consumption
during the day and refrain from smoking for half an hour. A hearty
good-bye with a request to the donor to donate again after three
months is destined to inspire a donor to become a regular donor. The
problems faced by donor in camp should be handled with tender, love,
care and compassion.
Donor should be made understand that refreshment has nothing to do
with immediate recuperation of blood loss due to donation. A piping hot
or cold drink and light refreshment are offered to compel the donor to
spend some time in a relaxed mood. Whatever be the items of
refreshment, they should be served neatly and nicely with a smile. This
is the last stage of the camp; it leaves a permanent impression in the
mind of the donors. Talking with the donor throughout all the stages is
extremely important, as it helps donors to feel happy and also helps
the first time donors to get rid of their fear.
Storage of blood:
The blood bag is stored as per instructions, at correct temperatures.
1. Medical director must send letters of appreciation to the
organizer for arranging the camp.
2. They should be encouraged to organize similar camps on a
3. Blood donors of the camp should receive thanks giving letters
and blood group identity certificate, etc. All mandatory tests like
malaria, HIV, HbsAg, HCV and syphilis will be done on the
collected blood units and information given to donors, if
4. Constant touch with blood donors should be maintained through
birthday cards, anniversary cards, etc